this post was submitted on 01 Jun 2024
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Gmail is probably the hardest one to kick. I'm fine with paying for an email service if it's functional and doesn't siphon my personal data, but finding a quality trustworthy provider and then migrating 20 years of data to it seems so overwhelming.
Several practical solutions here but the simplest is probably to start with thunderbird on your home computer. That way storage limit shouldn't be a worry and you can see if you find it searchable/usable enough. If so, you can do a Google takeout as a long term canonical archive, do a thunderbird backup to easily switch computers when the time comes, and then sign up for a privacy friendly service.
I bought into proton for a bit but am very very against how they bundled their services and switched my mail to posteo, which i have had no issues with in the last 1.5 years or so. Tutanota was fine but firmly a third place opt for me. I also prefer posteo because I'm anti-magic: posteo has tons of options which can get you to same or better security than proton, but it doesn't "just work" like protons security does. Both are great.
Why do you need to access 20 years of data in Gmail? For archiving mails there is a cost-free tool called MailStore Home. It's portable and fits on a USB thumb drive. Save two or more copies for data safety.
https://www.mailstore.com/en/products/mailstore-home/
So you can archive your mails without a hassle. Then you can choose any provider you want.
Oh my gosh thank you!! I need this exact thing but hadn’t gotten around to figuring out a solution. Much appreciated!!
I think migrating is the hardest part. My email history has a lot of important records and notes that I don't want to lose.
By the way, I recommend checking out this video, which makes a great point that email is inherently insecure, regardless of the provider you choose.
https://www.youtube.com/watch?v=iH626CXyNtE
Here is an alternative Piped link(s):
https://www.piped.video/watch?v=iH626CXyNtE
Piped is a privacy-respecting open-source alternative frontend to YouTube.
I'm open-source; check me out at GitHub.
Why do you need to migrate 20 years of data? Do you actually look at anything more than a month or two old?
That said, Protonmail has "Easy Switch" to copy emails and whatnot.
The harder part for me is Drive, since there just isn't a competitor that's anywhere near as good in terms of overall experience. I'm going to try out OnlyOffice, but I know there are a few features I just won't have anymore.
I do occasionally need something from 10 or even 15 years ago, needing the exact date I sold a property or started a new project or even just jogging my memory of an old contact I am reaching again. While none of this is strictly necessary, I could make do without it if I had to, it does create inertia.
I really need to check out Proton, Google is just getting worse and worse and the sooner I can get away from their ecosystem the better.
Give it a shot! Worst case scenario, you just go back.